Please Be Guided Accordingly: Meaning, Usage, and Best Practices in Professional Communication
In the world of professional communication, clarity and respect are key. One phrase frequently encountered in emails, memos, and official documents is “Please be guided accordingly.” It serves as a polite directive that ensures the recipient understands the instructions or information and acts upon it properly. But what exactly does this expression mean, how should it be used, and why is it so important?
In this comprehensive article, we will explore the phrase “Please be guided accordingly,” its significance, practical tips for usage, the benefits of incorporating it correctly, and even real-world examples to help you enhance your professional correspondence.
What Does “Please Be Guided Accordingly” Mean?
The phrase “Please be guided accordingly” is a formal way of telling someone to take note of the information provided and to act upon it or adjust their actions as necessary. It is commonly used in business settings to:
- Emphasize following instructions or guidelines.
- Politely remind recipients to consider new updates or important details.
- Encourage attentiveness and compliance without sounding overly demanding.
Essentially, it serves as a gentle nudge to ensure that the information is properly understood and that future steps follow the guidance given.
Why Use “Please Be Guided Accordingly” in Your Communication?
1. Shows Professionalism and Respect
Using this phrase demonstrates tact and professionalism. It softens directives or announcements, avoiding a tone that might come off as bossy or stern, which is crucial in maintaining positive workplace relationships.
2. Clarity and Emphasis
It clearly signals that the information shared is important and requires attention. This reduces miscommunication and increases the likelihood that recipients engage with the content seriously.
3. Formality in Official Correspondence
Especially in formal contexts such as government, corporate communication, or legal documents, this phrase is often used to maintain a consistent and courteous tone.
Common Contexts and Examples
“Please be guided accordingly” is widely utilized in the following contexts:
- Email communication: Final remarks when instructions or new policies are shared.
- Memos and Notices: Official announcements to employees or stakeholders.
- Project updates: Directing team members on next steps.
- Customer Communication: Informing clients of new terms or process changes.
Example 1: Office Memo
“Due to the scheduled maintenance on March 15, please be guided accordingly and plan your tasks to avoid disruptions.”
Example 2: Email Notice
“The deadline for submitting reports has been extended to April 10. Please be guided accordingly.”
Benefits of Using “Please Be Guided Accordingly” in Business Communication
| Benefit | Description |
|---|---|
| Professional Tone | Maintains formality without sounding harsh or commanding. |
| Enhances Clarity | Signals important information that requires prompt attention. |
| Improves Compliance | Encourages recipients to follow specified instructions carefully. |
| Reduces Miscommunication | Clearly marks the actionable parts of communication. |
| Builds Respect | Shows respect to recipients by avoiding an authoritative tone. |
Practical Tips for Using “Please Be Guided Accordingly” Effectively
- Place it toward the end of the message: This helps to summarize and reinforce the key action points.
- Use in formal or semi-formal communication: Steer clear of this phrase in casual emails where a simple sentence might suffice.
- Avoid overuse: Frequent or unnecessary use can make your communication sound repetitive or insincere.
- Combine with clear instructions: Ensure the preceding content of your message is concise and actionable.
- Personalize when possible: Adjust the phrase based on the recipient to avoid sounding too generic.
Case Study: How “Please Be Guided Accordingly” Streamlined Project Updates
At a mid-sized marketing firm, project managers often struggled with incomplete task follow-ups and confusion over shifting deadlines. After incorporating the phrase “Please be guided accordingly” in their weekly project update emails, they noticed a positive shift in team handling of directives. The phrase helped underline important timeline changes and instructions clearly, reducing follow-up queries by 35% in two months.
This improvement highlights how subtle language choices can impact workplace efficiency and communication clarity.
Common Alternatives and When to Use Them
While “Please be guided accordingly” is effective, sometimes alternative phrases might suit different tones or settings better:
- Please take note and act accordingly. – Slightly more direct but still polite.
- Kindly follow the instructions provided. – Useful when giving explicit directions.
- Please consider the above information. – When the emphasis is on reflection rather than action.
- For your reference and necessary action. – Common in formal memos.
Conclusion
“Please be guided accordingly” is a valuable phrase in professional and official communication. It balances respect, clarity, and authority, making it ideal for reminding readers to pay attention and respond appropriately to instructions or updates. By understanding its meaning, contexts, and practical applications, you can enhance the professionalism and effectiveness of your written correspondence.
Incorporate this phrase thoughtfully in your emails, memos, and notices to foster better understanding and smooth workflow processes within your organization or with your clients. Remember to pair it with clear and concise information to maximize its impact.
Use the insights and tips shared in this article to master the art of polite yet clear communication-starting today. Please be guided accordingly!
